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Coordinator, Invoicing and Export Documentation

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä’s purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of.

We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?

The invoicing & Export Documentation team is accountable for on-time and accurate project invoicing as well as preparation and coordination of export documentation to secure smooth export and import for Energy Business’s new built projects.

We are now looking for a Coordinator, Invoicing & Export Documentation to join Invoicing & Export Documentation team. The job title will be defined based on work experience.


The position is permanent and located in Vaasa, Finland with hybrid remote work possibilities.

Your main responsibilities will be:

  • On-time and accurate project invoicing
  • Preparation, collection and coordination of export documentation as required under Commercial Sales Contract and payment instrument if any
  • Providing instructions for export clearance as well as following up that the export clearance is made and closed correctly
  • Providing instructions for both internal and external stakeholders regarding the shipment documents, export and import procedures and requirements as well as documents required under documentary credit and other payment securities
  • Maintaining data and archives for internal and external stakeholders about shipments, export clearances and export documentation
  • Ensuring high quality, correctness, and accuracy in the responsibility areas as well as compliance towards tax and customs authorities

To be successful in this role, we expect you to have:

  • Commercial Education
  • Good understanding of project business, project invoicing and payment terms used in project business
  • Good understanding of foreign trade, shipping documents, Incoterms, export and import procedures
  • Previous work experience with tasks related to project invoicing, export documentation and export procedures
  • Experience with SAP is seen as an advantage
  • Good communication, coordination and teamwork skills as well as the ability to work independently and proactively
  • Good command in English. Fluency in Finnish. Other language skills will be seen as an advantage
  • Systematic and organized way of working, paying attention to details
  • Solution-oriented and positive mindset

Why you and us?

You will be a part of a global organization with local presence and work in an exciting and dynamic working environment with motivated and skilled colleagues. We offer interesting and challenging work tasks, and the possibility to work independently with the support of great colleagues. The versatility of tasks and projects offer you possibility to challenge yourself and work with various internal and external stakeholders in international environment.

If you feel excited by being a part of this working environment and think your personal skills and qualities match the job requirements, we look forward to receiving your job application.

Please apply by the 14th of November 2023 through our Careers portal. We aim to keep you updated all the way.

For more information, please contact:

Leena-Maria Ylinen
Manager, Invoicing and Export Documentation

Last application date: 14/11/2023

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

All new Wärtsilä employees in Finland will attend occupational health check, including the drug test/screening. The legislation of the country followed when person is located outside of Finland.

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Deadline: 09-01-2024

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